SHEQ Software Solution

BENEFITS OF OUR SHEQ SOLUTION

Cloud Based Solution
Mobility, accessibility, enhanced functionality and services on demand without expensive infrastructure costs.

Outlook Integration
Audits, inspections and Meetings sent via outlook meeting invitations to ensure all relevant parties have updated invitations scheduled in their calendars.

Smart Compare
Smart Compare checks PPE issued, training records and medicals from an employee/ contractor compared to what was set up in his Job profile. Managers will then get notified if they have not met what is required in the Job profile.

User Profile
The profile is a quick way for a user to see what interactions is required within the system which enables users to successfully manage efficiency and focus on what is important.

Visual Audit Trail
The visual audit trail will show you who interacted with records that you are the owner of, similar to a social media timeline.

Easy System Integration
The SHEQ open API solution for integration with products such as payroll, HR Systems, ERP / Financial Systems, Biometrics. etc.

Dashboards – Trending and Analysis
SHEQ provides interactive dashboards for real time reporting and management statistics on indicators for detailed analysis across all modules within the solution. This drives better decision making and trend analysis.

Smart Reminders
Peace of mind on expiry dates of Policies, Procedures, MSDS’s, Permits, and more.

Smart Notifications
Smart notifications is sent out on actions, escalations, reminders and updates.

Reporting
All modules come standard with reports to allow users to email and print the reports easily and effectively. All reports can be viewed online and exported to Microsoft Word, Excel and PDF.

Security
Data security is assured using multiple encryptions and https secure connections.

Data integrity
Data is constantly mirrored across multiple data centres in various regions to ensure data is always safe and available. Regular backups are also done to remote backup facilities to ensure that safety of your data.

USSD Integration
USSD technology provides the capability to log records in the system from anywhere by using any GSM mobile device.

Broadcasting
SHEQ broadcasting allows for messages to be sent to specified groups within the organisation and rel-time monitoring of who has read the broadcasted message.

Online Word Editor
The online word editor built into SHEQ allows users to edit documents and procedures directly in the system without having to first download the document, then editing it and have to upload it again.

SHEQ MODULES

Calibration
Easily book and track equipment for calibration.

Document Manager
Loading of SHEQ documents on the system for easy access with version control and revision reminders. Documents can be uploaded, or links to documents that are stored anywhere.

Permit Management
Enable the tracking of critical dates such as permit expiry dates,obligations and conditions to ensure compliance.

Audit Management
Planning, scheduling, execution and reporting of any audit with ease.

Customer Management
Manage Contractor details. Stakeholders, Interactions, Non-Conformances, Compliments, Complaints, Related Documents and Actions.

Objectives and Targets
Get complete insight to the status of your objectives and targets. Links Objectives to Strategies.

Change Management
Plan different types of change management, administer the cost and the return on investment strategy of change management.

PPE Management
Keep a register of PPE issued and PPE required to do the Job.

Legal Requirements
Store and manage legal risk categories. A pre-defined list of Environmental Health and Safety Risk Categories is provided to help you get started.

Non-Conformance Management
Enforce the identification and documentation of non-conformance events and follow a structured analysis and root-cause identification process as well as preventative and corrective action planning.

Legal Appointments
Enable the tracking of critical dates, such as appointment expiry dates, obligations and conditions to ensure compliance.

Occupational Job Profiles
Manage Job Profiles effectively and manage predefined training, medicals and PPE for every occupation.

Meeting Management
Manage meetings effectively, schedule, track and record all management review meetings with related documents. Easily keep track of scheduled meetings and trend on attendance and actions raised during meetings.

Community/Stakeholder Management
Manage Community Stakeholders, Interactions, Non-Conformance, Related Documents and Actions.

Risk Management
Assist in identifying risks, implementing controls and continuous monitoring of key controls. Improve the visibility, management and reporting of risk to prevent incidents and losses before they occur.

Employee Management
Employee and contractor personal details, work history, training and qualifications as well as permits and licenses are maintained in the system.

Supplier and Contractor Management
Manage Contractor details, Stakeholders, Interactions, Non-Conformances, Related Documents and actions.

Emergency Preparedness
Test emergency preparedness plans trough regular exercise or drills.

Training Records
Keep a register of all employees and contractors trained.

Action Manager
Assign and track corrective and preventative actions.

Suggestions
Drive innovation, promote engagement and capture great ideas.

Medical Surveillance
Keep track of required medicals integrated into the Job Profile and Employee Management Modules.

Incident Management
Manage incidents from identification, investigation through to action management and closure.

MSDS
Manage hazardous substances effectively through the provision of advanced safety data sheets for all of these substances.

Strategy Management
Define and manage company strategy. Link strategies to current Objectives.

Inspection Management
Planning, scheduling, execution and reporting of any Inspection with ease.